The following rules of order are intended to facilitate progress throughout the meeting, to include Registrants of BCIA in the orderly discussion, and to ensure fairness and equity:

1. The BCIA Annual General Meeting ("Meeting") respecting the 2022 fiscal year shall be guided by (in descending order of precedence) the Professional Governance Act (SBC 2018 C. 47) along with Bill 21-2022 Professional Governance Amendment Act, 2022, the current BCIA Bylaws ("Bylaws") enacted as of February 5, 2021, these Rules of Order, accepted practices of BCIA, and the current version of Robert's Rules of Order.
   
2. The Chair of the BCIA Board shall serve as the Chair of the Meeting until the conclusion of the Meeting. If the Chair is unable or unwilling to serve as Chair, the Past Chair shall serve as Chair. If that person(s) is unable or unwilling to serve as Chair, the Registrants of BCIA in attendance at the Meeting entitled under the Bylaws to vote at the Meeting shall choose a suitable person to serve as Chair. The Chief Executive Officer of the BCIA ("CEO") is eligible to be elected as Chair of the Meeting. The Chair ensures that all Bylaw obligations respecting the Meeting are satisfied. A decision of the Chair made during the Meeting can be challenged from the floor by way of a separate motion that requires 2/3rds vote of the Registrants voting on that motion.
   
3. The appointed Parliamentarian for the Meeting shall calculate and determine whether a proper quorum is present for the meeting to proceed. In addition, any questions as to the conduct of the Meeting, including but not limited to the application of these Rules and Robert's Rules of Order, shall be determined and enforced by the Parliamentarian.
4. The Meeting shall be called to order by the Chair at the time specified in the notice of the meeting and shall commence with a confirmation by the Parliamentarian of the number of Registrants present and confirmation that the required quorum of at least 5% of the total number of voting Registrants of BCIA (approximately 94 Registrants) are present at the Meeting either in person or virtually.
   
5. The business conducted at the Meeting shall include:
   a) Adoption of the agenda of the Meeting;
   b) Adoption of the minutes of the previous annual general meeting;
   c) Adoption of the audited annual financial statements;
   d) Appointment of auditors;
   e) Debate and consideration of any properly submitted Resolutions and;
   f) Any other business specified in the Meeting notice or the agenda as approved by the Registrants.
   
6. The Meeting will be conducted at a level of formality considered appropriate by the Chair for a meeting of professional persons. Registrants are obliged to act with tact, decorum, courtesy, and respect in debate with fellow Registrants and keep their comments relevant to the issue(s) under consideration.
   
7. Only Registrants in good standing are eligible to comment, make motions, and vote upon any motion put forward at the Meeting. Registrants who wish to speak will be allowed to by way of questions on floor microphones present in the venue, digital audio, or by text typed into the indicated comment window for those Registrants appearing virtually, which, once acknowledged by the Chair, will be broadcast to all attendees. The Chair may alternate between proponents and opponents to a pending motion. All voting shall be by a show of hands in the venue and a digitally recorded vote for virtual participants. The Chair, if a Registrant, is entitled to vote on any motion but only to break a tie vote.
   
8. Other than standard administrative motions, only motions provided to the Registrar of BCIA at least 45 days before the date of the Meeting as included in the written notice of the Meeting shall be introduced, debated, and voted upon at the Meeting.
   
9. The Registrant making a motion should speak first to the motion. Registrants may speak up twice to a motion. The Chair shall recognize Registrants, generally in the order of Registrants identifying a desire to speak to a motion. On each issue or debatable motion, each Registrant will be entitled to speak up two (2) times, for no longer than three (3) minutes each time. Speaking a third time or longer than 3 minutes will require permission from the assembly by way of a duly passed Motion. To speak a second time on the same issue or to ask an additional question on a report, a Registrant must wait until all other Registrants who wish to speak on it for the first time have spoken. Registrants must direct their comments to the Chair and not to the mover or seconder of the respective motion.
   
10. Once a motion has been stated by the Chair, it belongs to the assembly as a whole and may only be modified or withdrawn through permission of the assembly via:
    a) Appropriate motions (e.g., to amend) or;
    b) The initial motion maker requesting and obtaining the consent of at least 2/3rds vote of the Registrants voting to withdraw the respective motion.
    
11. A motion to amend requires the permission of both the mover and the seconder of the original motion. If permission is not obtained, the original wording must be the motion that is voted upon.
    
12. A majority vote of 50% plus one vote of Registrants voting on a motion will decide all motions except those matters in the Bylaws or as outlined in these Rules that require a higher level of approval. The voting system shall record the number of Registrants who wish to abstain from a vote; however, the number of abstentions shall not be counted in determining whether the Registrants have passed a specific motion. Further, due to the possible presence of guests and students in the online platform, the calculation of the 50% plus one vote determination will subtract the number of virtual non-Registrants in attendance from the calculation of total votes cast in any vote.
    
13. A vote on a motion shall be taken when the discussion ends, but any Registrant may, during the course of the debate, move a motion for an immediate vote (close debate/ "call the question"), which, if carried by at least 2/3rds vote of the Registrants voting on the motion, shall end the discussion and the vote on the main motion shall then be taken with the main motion subject to the standard 50% plus one vote majority rule. The Chair may also close the debate by asking, "Are you ready for the question" and if there is no desire for further debate, the Chair may put the motion to a vote.
    
14. The Meeting shall be adjourned pursuant to a motion for adjournment, which does not require a seconder, voted upon by the Registrants in attendance in accordance with these Rules.

To register for the 2023 BCIA AGM, please visit the AGM registration page.

A listing of past BCIA Annual AGM Reports is available under Public Resources

The 2022-2023 BCIA Annual Report in preparation for the BCIA Annual General Meeting (AGM) on Saturday, April 22, 2023, in Kamloops (hybrid meeting) is now available for viewing. Click here.